cold emailing

How to Craft Your Cold Email Signature (+ examples)

Christina Miranda
LAST UPDATED
March 26, 2024
READING TIME
7 min.

You’ve crafted the perfect email, you were witty, to the point and provided tons of value, but how do you sign off?

Signing off with the perfect signature is crucial to make sure that you compel your target to get back to you, or at the very least to take you seriously.

Bear in mind that most of the time, leads will just skim through the email, so catching their attention with your signature is your last chance to make them reconsider giving you a chance.

In this article we’ll be giving you some quick tips and examples to help you out with your signature.

Plus, you don’t want to miss the most useful signature mini-tool out there! 😉

What Information should you include in your signature?

Don’t go crazy adding every little detail about you in your signature.

Among all your great qualities, these are some of the ones you could include:

  • Name

Include your full name, so your leads know who exactly they are talking to.

  • Contact info

Include any additional contact information, such as your phone number, if you wish to be reached elsewhere. Avoid using your email as it may seem pointless and redundant. You’re already emailing them.

  • Job title/company

Informing you leads where the proposition is coming from will help them decide if they want to be in business with you or not.

  • Image

To make your signature stand out more you could include an image, whether its your own profile picture or your brand’s logo.

  • Links

Include relevant links, these could lead to your social media, webpage, calendar, blog, customer reviews…

  • Pronouns

This is probably a more personal matter, but it could be interesting to include them too. However, bear in mind your industry.

Make sure your signature conveys exactly who you are and is cohesive with your tone and personality. This includes the use of fonts, colors, etc.

lemlist’s Cold Email Signature Generator

At lemlist we strive to make your life that much easier, which is why we have created the tool below, so you can just pick your template, type in your information, and you will get a personalized signature to use in your own cold emails.

Signature examples

1. Value simplicity

Keep your signatures simple, and easy to read. Include the most relevant details about yourself.

This way you won’t barrage your lead with an endless string of information that they don’t really need to know at that time.

These examples are limited to a name, contact information, job title, and a link.

Links are incredibly useful in these cases.The signature is still short, but the recipient gets the chance to discover more if they’re willing.

Include social proof

A great way to include social proof in your signature is including any awards you may have received. Right off the bat, you’re telling your leads that you are a valuable asset

You may also want to include your LinkedIn in your signature. If you regularly post valuable articles, this is a great way to position yourself as a thought leader.

Include a clear CTA

Even though you’ve ended your email with a crystal clear call-to-action, it’s a good idea to also include it in your signature, in case your lead missed the opportunity.

You could also make it less obvious by including an icon leading to your lemcal (or your calendar of choice)

Make your brand stand out

Instead of adding your own picture, you could also choose to include your company/brand logo.

Let them know you

If you include a picture of yourself, you are making your lead feel like they are talking to an actual person.

It is much easier to build a trusting relationship when you can associate a face to the emails being sent back and forth.

Pro tip: Use the same profile picture you use in your professional social media. This way your prospects will be able to recognize you easily and you’ll stay on top of their minds.

What signature should I use…

… if I’m Head of Sales in a large company?

If you’re a part of a large company or enterprise, it is likely that the brand name is already pretty recognizable, so if you choose to include your photo in this case, it would be a better idea to add your own photo.

This way the lead will feel like they are being contacted by an actual person, and not just a bot from within the company.

Make sure you also include:

  • Full name (include your middle name or initial)
  • Company
  • Job title
  • Contact information
  • Website
  • Social media buttons

… if I’m a Solopreneur?

If you’re reaching out to potential clients as a Solopreneur, your greatest assets are your social media profiles (LinkedIn, Instagram, Twitter). Be sure to include these prominently in your signature, but don’t clutter it with too much information.

Leads most likely won’t be familiar with your brand, which is why successful campaigns are vital.

Your tone, coloring, and print throughout the emails, posts, and signature should be 100% cohesive.

… if I work in a small Startup?

As a team member in a startup, you should be aware that the brand may not be easily recognizable, therefore as a team, you should all make sure that your signatures are cohesive.

If you all stick to the same color scheme and style, the brand will gain more visual strength.

Include the brand logo, all relevant contact details and a clear CTA. In this example there is a YouTube video embedded that would perfectly describe the brand and how the brand can help leads.

Source: Wisestamp

… if I’m a CEO?

As the CEO of a company, your tone should be inclusive of the company, simple and firm.

Include your personal information (name and title), but also your company’s information, such as legal name and address.

You can also include your company’s web assets, which are included in the lemlist signature generator!

Source: Wisestamp

Mistakes you should avoid

  • Don’t get precious or pretentious with your signature

Even though your signature is a place where you only talk about yourself, you don’t want to drone on about all the things you’ve done and have, and come across as an egocentric person.

  • Add profile images but not selfies

This may seem like an obvious one, but that selfie you took in front of Big Ben probably won’t make you seem like a professional and valuable person. You want to seem professional, but also approachable.

  • Don’t include irrelevant info

Avoid including your personal social media accounts, or a blog you have with personal ideas and stories. Stick to the information that will position you as a thought leader in your area of expertise.

  • Avoid extremely long signatures

Your signature should be short and sweet. If your signature is longer than your email and is filled with random details about yourself, chances are it won’t even get read.

Key Takeaways

We’ve given you the tools to build the perfect signature to sign off your cold emails.

Now it’s your turn to build your own, and start sending compelling and successful campaign that will skyrocket your business.

Don’t forget to use the Email Signature Generator, to get your signature in seconds and make your life that much easier.

If you want a step-by-step guide to build your cold email signature, don’t forget to check out our article.

Christina Miranda
Content creator and translator @ lempire
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