How to end an email - 7 closing line tips to book more meetings

Updated on
November 15, 2023

Still no reply, even after researching your prospects and personalizing your emails?

Let’s see how you can boost your reply rate by using strategic closing lines.

To simplify, the closing line is the last line of your email before your signature. It's how you end an email.

Its goal is to give your prospect a clear next step and drive them to respond.

So how do you pick the right closing lines for your emails? Let’s go through 7 tips and 13 examples that can help you get more replies from your prospects!

#1 Focus on building relationships

Even though cold outreach is a great way to get new customers and boost your revenue, your emails should never be sales-centered. If you write a sales-y closing line, only aiming for a trial download or purchasing a service, the recipient will find you spammy.

Why? They barely know you, and you're already trying to sell them something.

Instead, focus on building a relationship first, just like Nadja did. This email got her an 80% open rate and a 23% reply rate:

a cold email with the text "Hi Stephen,  The ebook you’ve shared on building a marketing plan was spot on. Loved the highlight it puts on the impact of proper messaging and how easily it gets overlooked.  You wore many hats in your career, from social marketing to enterprise sales, so you’re surely aware of the importance personalization and proper messaging have in cold outbound.  Hell, you wouldn’t be able to lead 4 companies to successful exits without it.  I’m curious to know if you have something in place to help your team practice what you preach and ensure they’re efficiently leveraging personalization in their cold emails?           If this resonates, I will be happy to chat over coffee."

What makes this closing line successful?

  • Instead of being pushy, she’s focused on creating a connection with the prospect. Ending an email like this is a great conversation starter and can get you more replies by building more relationships.
  • The personalized image allows prospects to see that Nadja is a real person. When prospects feel like they’ve been contacted by another human, not a business, it’s easier for them to relate and reply.
  • In the end, the idea of having a chat is way less informal and fun than a meeting or a demo.

#2 Use calendar links

Sending emails back and forth on what meeting time works best for your prospects can create lots of friction. And, in the end, the more effort the prospect has to put in, the lower your chances are of actually meeting with them.

Instead, save yourself some time and make your prospects’ life easier by sending a calendar URL, such as lemcal. This way, you can cut unnecessary conversations and get your prospect to easily book a meeting.

To confirm how helpful this tip is, we ran an A/B test to see what prospects prefer.

As you can see:

  • version A asks people for a meeting at a specific point in time
  • version B gives them directly a lemcal link
Two cold emails in a A/B test. The text of the first email is "Heyo {{firstName}},  I’ve reached out to you a few days ago but haven’t heard from you since then. I know that your time is valuable, so what do you think about this:

You, me, and a 10-minute call on Thursday 5 PM ET?  For you, a tall, non-fat latte with caramel drizzle 😇  Me, well...                Best, {{signature}} " The second email has the same text, but the closing line is changed to " just pick a time here:"

Can you guess the results?

  • version A brought 12 meetings in a week
  • version B brought 19 meetings in a week

That’s 1.5x more meetings booked when using lemcal.

Why did version B get the most results?

Because clicking on a specific link made prospects' lives easier! They don’t have to waste their time sending additional emails and figuring out time zones on their own.

Just make sure that your email is attention-grabbing, so that when the time comes for them to click on your calendar - they truly want to do it.

#3 Connect your closing line to the pitch

Here’s the deal: most of your prospects don’t read your emails. They scan them. So if you want them to pay more attention to what you’re talking about in your pitch, connect the call-to-action to it.

Your email ending can help you get your prospects excited about your pitch content, especially if you add personalized videos. And if your video provides tons of value, it’s a win-win situation that gets you more replies.

Let’s check out how to make a smooth transition between your pitch and your signature:

A cold email with the tex "Hi {{firstName}},  I was going through the SaaS growth Hacks group on Facebook and saw that you were exchanging comments about email deliverability.  It’s a super underrated topic in my opinion, but you guys mentioned something interesting. I shot a 1-minute video to show you how you can actually warm up your domain 100% automatically.  Let me show you...            What do you think?  {{signature}}"

Why should you try this?

  • First, a video with a personalized thumbnail invites people to click. The closing line that is connected to the pitch triggers the prospect’s curiosity.
  • By simply asking “What do you think?” you can intrigue the prospect and make them want to click on your video.

#4 Personalize it

Personalizing your cold emails boosts reply rates and helps you grow your business. But, how can you personalize your closing lines?

There are two ways to personalize the closing line for each prospect in your email list.

The first option is to leverage the CSV file and custom tags, just like this:

A screenshot of a CSV file with the columns Email, Name, and Ending. The Ending column includes 3 options, "would love to hear your ideas and would be thrilled to have you join our podcast. If you're up for it, let me know!. The second says "I'd love if we could get on a call and talk about establishing this win-win partnership between our companies?" The third says "Let me know if we can make something happen?"

How can you do it too?

  1. Add a closing line column and name it any way you want in your CSV file. In our case, the column is named "Ending".
  2. Add the {{Ending}} custom tag in your cold email template to pull the information automatically from the spreadsheet:
A cold email with the text, "Hi {{firstName}},  We hope you’re well in these crazy times. ❤️  Quick question for you.  We’re throwing away what we think is going to be the coolest wine giveaway in our country.   So we want to connect and collaborate with true, cool wine fans.  {{Ending}}  {{Signature}} "

lemlist will make sure that all closing lines are in the right emails, and that your prospects feel like each email was written only for them.

This is a great option if you have narrow, ultra-targeted campaigns with closing lines that need to differentiate from competitors.

However, if you want to scale the operation and be even faster, try using the second option, liquid syntax.

lemlist's liquid syntax editor helps you automatically adjust the closing lines according to the criteria and context you choose. The goal here is to take personalization to the next level and get more replies.

For example, you can split your email list into 3 segments and divide them into buckets. Let’s say these three segments are: agencies, sales teams, and startups. So, each of them can have a different closing that is most relevant to them.

Here’s how you can do it too:

  1. Add a segmentation column to your CSV file, just like this one:
A csv file with two columns: Email and Segmentation. The email column contains three different emails, and the segmentation column says "agency," "sales team," and "startup":

2. Write different closing lines for each segment

A screenshot of a CSV file with the same emails and segmentation, plus a 3rd column titled "closing lines." The three closing lines are, "Hit me up if you're up for a talk on high-performing strategies to scale an agency past 20+ clients.", "I have a few outbound template I'd loveto share with you. Let me know if I can borrow some of your ideas too.", and "Let me know if you're interested to exchange notes on best growth marketing tactics for lean and mean startups."

3. Add your liquid syntax in lemlist. (If you need a detailed walkthrough on how to set up liquid syntax, Charlotte made a quick tutorial for you.)

A screenshot of a lemlist email campaign. The options to add liquid syntax and custom variables are highlighted.

The liquid syntax will then separate different segments automatically, as shown below:

A cold email with the text, "Hi {{firstName}},  Just watched your latest webinar on how you set up your outbound strategy at {{company}}! I just joined the lemlist sales team and I’d be delighted to talk to you about your vision of the outbound and automation sector.  There are so many topics to cover, so all the tips are helpful in my opinion. 😅   I have worked in several startups and different teals, so I too have a lot to share with you!  {% if segmentation == “sales team “ %}{# [‘closing line’] #}{% elsif segmentation == “agency” %}{# [‘closing line’] #}{% elsif segmentation == “startup” %}{# [‘closing line’] #}{% endif %}  {{Signature}}"

To give these text variables or liquid syntax generator a try, you can get full access to both tools in lemlist for free.

#5 Aim for a reply first

Based on the thousands of cold emails that we've analyzed, we figured out that the best-performing endings are designed to be helpful rather than pushy.

Instead of immediately asking for a meeting, you can try to help them first and confirm if there’s any interest at all. Why? When you prove you’re genuinely trying to help, rather than signing one-off deals, your chances of getting an answer increase.

Let’s check out this prospect-focused example that got Alan a 69% open rate and a 51% reply rate:

A cold email with the text "Hi {{firstName}},  Not sure you received my first email, but I’ll get to the point:  I ran across your website and read your article on {{articletopic}}, and I appreciated the attention to detail.  There’s more than enough nonsense masquerading as marketing advice for creators out there online, but your piece was a breath of fresh air. :)  Are you interested in adding a resource on how to sell ebooks from your own site?  I am Alan, reaching out from Podia. I’d like to send you our guide on the topic.  Might be worth mentioning in your article (or in future ones)?  If so, let me know and I’ll send it your way :) {{signature}}"

Why did this closing line work?

  • Alan didn’t write “Can you add the link please,” which wouldn’t take into consideration what’s in it for the prospect. Instead, he asked if the link would be useful, which completely changed the approach and put the focus on the customer.
  • From there, he can get to know more about his prospects, and see if there’s a true interest to get them into the next step of the customer journey.

#6 Make the next step clear

When writing your closing line, make sure to focus on one clear and specific action you want your prospects to take.

Why? Without knowing what step to take next, your prospects feel lost.

So how can you make your prospects understand what’s the next step in less than 3 seconds?

Let’s check out this outreach campaign example that got us 4 deals out of 12 pitched influencers:

A cold email with the text "We hope you’re well in these crazy times. ❤️  Quick question for you.  We’re throwing away what we think is going to be the coolest wine giveaway in our country.  So we want to connect and collaborate with true, cool wine fans.  Don’t want to bother you with a long email. If this sounds interesting, let me know.  Your true Insta fans, {{signature}}"

Why should you use this approach in your next outreach campaign?

  • This end of the email is short, sharp, and focused on getting a yes-no reply before sharing additional information.
  • There aren’t too many links that make the prospect choose what’s best for them, which saves their time.
  • The process is frictionless for the prospect, which makes them more likely to reply.

#7 Sign off your email as you talk

When considering tactics for how to end an email, many salespeople tend to worry about sign-offs. “Will 'take care' make me sound disrespectful and too informal? Is 'thank you in advance' too formal?”

The answer is simple - sign off in the same way that you would talk to these people.

If your closing line needs a signature, stay true to yourself. If your style is more chill, signing off with “best” or “cheers” would work like a charm.

Why? You’re setting a friendly tone at the start of your conversation. When you talk to them as you talk to your friends, they'll be more likely to continue a conversation.

If you need some inspiration, here are some common sign-offs, in order of most to least formal:

10 Cold email sign-offs

→ Cordially

→ Best regards / kind regards / warm regards

→ Sincerely

→ Best wishes

→ All the best

→ Take care

→ Thanks

→ Cheers

→ See you around

→ Ciao

→ xoxo

For a complete guide to cold email signatures, including best practices on using company logos, your full name, social media links, etc., read this guide to effective cold email signatures.

13 Sales email closing lines that get replies

Now, here is a list of 13 closing lines for you to try in your sales emails.

They’re listed in order of most to least formal so that you can pick one of these, or one of their variations, that would be the best fit for your target audience.

Let’s get started.

1. I look forward to hearing from you.

One of the most classic, formal email closing lines, “I look forward to hearing from you” would be best used for prospects who like things done the old-fashioned way.

We don’t typically recommend this kind of sign-off, as it doesn’t give the reader a specific action to take (reply, book a meeting, read a resource, etc.). However, it can still be useful in traditional industries, where more casual sign-offs lose credibility.

2. Looking forward to doing business with you.

Another formal closer, “looking forward to doing business with you” is also a classic choice for more corporate or traditional prospects.

It has a similar drawback as “I look forward to hearing from you,” as it is a bit vague as to what action the prospect should take. It’s also more forward, assuming that the prospect will be doing business with you.

For that reason, it’s best used as a warm email or a follow-up after you’ve already had one call or meeting. Using a closer like this in your first point of contact risks turning prospects off.

3. Let me know if this interests you.

A simple choice, this email closing line isn’t quite as formal as the first two, but can still be acceptable to prospects who respond to more traditional methods.

The action the prospect should take isn’t explicitly stated, but they can understand easily enough that if they want to hear more, all they have to do is respond to the email.

4. Let’s set up a time to talk. Are you available on [date, time]?

Suggesting a specific time slot for a meeting is typically your best bet to ensure a meeting actually happens.

With a sign-off like this, the next step is clear, and prospects have very little work to do to follow through on it.

A downside of this technique is that prospects may not be available at the time you’re suggesting, which leads into a complicated back-and-forth while the two of you try to schedule a more convenient time.

5. Let’s talk. Select a convenient time for you [here].

A variation on the previous closing line, this version substitutes giving a specific date and time for a calendar link. This helps avoid the scheduling back-and-forth, while keeping things easy and convenient for the prospect.

However, some prospects find it invasive or presumptuous to be asked to pick a time themselves from somebody else’s calendar.

If you’re not sure of the best technique to use with your target audience, A/B test this closing line and the previous one to see which books you more meetings.

6. Got 15 minutes on [date, time] to chat about [subject]? Or Select a convenient time for you [here].

Suggesting a specific time to call in addition to offering a scheduling link is a great way to give the prospect clear options without forcing them to pick a time from your calendar.

7. If you have any questions about [subject], just respond to this email.

As we said before, you might want to aim for a reply before you try to book a meeting. This warms prospects up to you as a first step, which can lead to a meeting later.

With this closing line, you give a clear next step (”respond to this email”), so the ball is now in the prospect’s court.

Just make sure that the body of your email includes sharp and targeted information for the prospect, so they’ll be interested in asking you questions about it.

8. What do you think about [subject]?

A more conversational version of the previous email closing line, “what do you think about this?” opens up the exchange to a natural dialogue.

It isn’t too pushy or sales-y, letting the prospect bring their own point of view to the table.

9. What difficulties have you faced with [pain point]?

Once again aiming to get a reply and build a rapport before booking a meeting, a closing line that asks about the prospect’s pain point gives you valuable information about their needs.

When prospects see this closing line, they get an opportunity to hash out their business difficulties, and you get to offer your product or service as a solution.

Of course, be sure to send this kind of closer to prospects that are well-targeted to benefit from your business.

10. I’ve got a great [resource] to help you deal with [pain point]. Want me to send it to you?

This email closer is a creative and value-driven method to get a reply from your prospect. Offer them a unique blog post, white paper, video, or another resource that is a unique fit for their needs.

This is a great technique to try in your first cold email, to start the conversation and establish authority.

Just ensure that you have a well-researched and specific understanding of their pain points.

11. I’ve analyzed your company’s strategy, and I have some feedback on improving it. Open to hearing my suggestions?

Here is an even more specific value-driven closing line, which requires you to do a little extra research to connect with the prospect.

This only works if you give insightful feedback, so when your prospects respond, be ready to back it up with real research.

It also helps if you lead into this closer by showing you already have an understanding of the prospect’s strategy. You can start the email by complimenting them on specific details of their success.

12. Did you know [surprising fact about industry]? If you’re interested in discussing this, shoot me a reply.

Offering a “fun fact” is a more playful way to spark the prospect’s attention and encourage a reply.

To automate this at scale, add a “fun fact” column with tailored information for each lead in your CSV. Include the text variable {{funFact}} in your closing line, and it will automatically personalize each closer to your prospects.

13. Thoughts?

Short and sweet, the most casual and straightforward email closing line you can use is a simple “thoughts?”.

It encourages a response, gets right to the point, and feels like a simple conversation between friends or colleagues. Sometimes, brevity is best.

Key takeaways

While they may not get as much attention as subject lines, your email closing lines or CTAs are just as important in writing an effective cold email. They are the final push to convince your prospect to take action.

And since your goal is to make your prospects go to the next step, here are the most important key takeaways to remember:

  • be short, clear, and concise
  • create a smooth transition between the pitch and signature
  • get prospects excited about the next step
  • use personalization to stand out
  • include 0 friction (make your prospect’s life easier 😉)

…. and, always try to build relationships before trying to sell!

To put all of these tips to good use, start your free trial with lemlist. You can personalize at scale and tailor each closing line to your prospects in minutes. Here's where you can give it a try for free (we won't even ask for your card!).

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