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Recruiting

Rejection email after the interview

76
Emails sent
100%
Open rate
45%
Reply rate
1

Step one email

Subject line: Interview results

Hey <fancy>{{firstName}}<fancy>,

Hope all is good.

I'm afraid I don't bring good news regarding your application. It was a really tough call to make,  but we've decided to select the candidate whom we believe matches what we're looking for most.

Nevertheless, I sincerely appreciate you applying to work at <fancy>{{companyName}}<fancy>. You left quite an impression on us. As we believe in a transparent approach, I wanted to send you a bit more details and feedback on why we've made such a decision.

<fancy>{{Feedback}}<fancy>

Finally, there's one thing I wanted to ask you. We'd like to keep your application and contact details should another opportunity arise in the future. Because it might. Does this sound okay to you?

In case we don't stumble upon each other, we wish you all the best in your future endeavours.

Take care,

<fancy>{{signature}<fancy>

Subject line: Interview results

Hey <fancy>Bruce<fancy>,

Hope all is good.

I'm afraid I don't bring good news regarding your application. It was a really tough call to make, but we've decided to select the candidate whom we believe matches what we're looking for most.

Nevertheless, I sincerely appreciate you applying to work at <fancy>{{companyName}}<fancy>. You left quite an impression on us. As we believe in a transparent approach, I wanted to send you a bit more details and feedback on why we've made such a decision.

<fancy>This position will include a lot of work with big, enterprise clients where sales cycles are long and where you have to deal with multiple decision-makers. Based on a few conversations with you, we feel that is not something you would enjoy doing and that we won't fill the need that's a high priority for us at the moment. You're a brilliant example of a passionate, smart man who's going to be a sales star in a few years, but taking a position like this one so soon... it's not the move nor the right fit for both sides.<fancy>

Finally, there's one thing I wanted to ask you. We'd like to keep your application and contact details should another opportunity arise in the future. Because it might and you'd be our first call. Does this sound okay to you?

In case we don't stumble upon each other, we wish you all the best in your future endeavours.

Take care,

<fancy>Emma<fancy>

76
emails sent 🤔
100%
open rate 🙂
45%
reply rate 😁
2

Step two email

3

Step three email

1

Step one email

Subject line: Interview results

Hey <fancy>{{firstName}}<fancy>,

Hope all is good.

I'm afraid I don't bring good news regarding your application. It was a really tough call to make,  but we've decided to select the candidate whom we believe matches what we're looking for most.

Nevertheless, I sincerely appreciate you applying to work at <fancy>{{companyName}}<fancy>. You left quite an impression on us. As we believe in a transparent approach, I wanted to send you a bit more details and feedback on why we've made such a decision.

<fancy>{{Feedback}}<fancy>

Finally, there's one thing I wanted to ask you. We'd like to keep your application and contact details should another opportunity arise in the future. Because it might. Does this sound okay to you?

In case we don't stumble upon each other, we wish you all the best in your future endeavours.

Take care,

<fancy>{{signature}<fancy>

Subject line: Interview results

Hey <fancy>Bruce<fancy>,

Hope all is good.

I'm afraid I don't bring good news regarding your application. It was a really tough call to make, but we've decided to select the candidate whom we believe matches what we're looking for most.

Nevertheless, I sincerely appreciate you applying to work at <fancy>{{companyName}}<fancy>. You left quite an impression on us. As we believe in a transparent approach, I wanted to send you a bit more details and feedback on why we've made such a decision.

<fancy>This position will include a lot of work with big, enterprise clients where sales cycles are long and where you have to deal with multiple decision-makers. Based on a few conversations with you, we feel that is not something you would enjoy doing and that we won't fill the need that's a high priority for us at the moment. You're a brilliant example of a passionate, smart man who's going to be a sales star in a few years, but taking a position like this one so soon... it's not the move nor the right fit for both sides.<fancy>

Finally, there's one thing I wanted to ask you. We'd like to keep your application and contact details should another opportunity arise in the future. Because it might and you'd be our first call. Does this sound okay to you?

In case we don't stumble upon each other, we wish you all the best in your future endeavours.

Take care,

<fancy>Emma<fancy>

76
emails sent 🤔
100%
open rate 🙂
45%
reply rate 😁
2

Step two email

3

Step three email

Subject line: Interview results

Hey <fancy>{{firstName}}<fancy>,

Hope all is good.

I'm afraid I don't bring good news regarding your application. It was a really tough call to make,  but we've decided to select the candidate whom we believe matches what we're looking for most.

Nevertheless, I sincerely appreciate you applying to work at <fancy>{{companyName}}<fancy>. You left quite an impression on us. As we believe in a transparent approach, I wanted to send you a bit more details and feedback on why we've made such a decision.

<fancy>{{Feedback}}<fancy>

Finally, there's one thing I wanted to ask you. We'd like to keep your application and contact details should another opportunity arise in the future. Because it might. Does this sound okay to you?

In case we don't stumble upon each other, we wish you all the best in your future endeavours.

Take care,

<fancy>{{signature}<fancy>

Subject line: Interview results

Hey <fancy>Bruce<fancy>,

Hope all is good.

I'm afraid I don't bring good news regarding your application. It was a really tough call to make, but we've decided to select the candidate whom we believe matches what we're looking for most.

Nevertheless, I sincerely appreciate you applying to work at <fancy>{{companyName}}<fancy>. You left quite an impression on us. As we believe in a transparent approach, I wanted to send you a bit more details and feedback on why we've made such a decision.

<fancy>This position will include a lot of work with big, enterprise clients where sales cycles are long and where you have to deal with multiple decision-makers. Based on a few conversations with you, we feel that is not something you would enjoy doing and that we won't fill the need that's a high priority for us at the moment. You're a brilliant example of a passionate, smart man who's going to be a sales star in a few years, but taking a position like this one so soon... it's not the move nor the right fit for both sides.<fancy>

Finally, there's one thing I wanted to ask you. We'd like to keep your application and contact details should another opportunity arise in the future. Because it might and you'd be our first call. Does this sound okay to you?

In case we don't stumble upon each other, we wish you all the best in your future endeavours.

Take care,

<fancy>Emma<fancy>

76
emails sent 🤔
100%
open rate 🙂
45%
reply rate 😁
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Why did this outreach campaign work?

We love a good cold email teardown. In other words, analyzing why a specific cold email template worked and breaking it down to the smallest details so that both a beginner and an advanced player can extract value from it.

Without further ado, let's get rolling.

Don't copy/paste soulless sentences

We all know that a rejection email is not something candidates like to receive. It’s not pleasant for anyone and that’s why you need to craft this one accordingly. You have two options. Either send something generic or try to be more human.

Give candidates more than just a generic email. It's way more human, it sets you apart as a company that actually cares and you might help that candidate feel a tiny bit less disappointed, as well as encourage them to apply again in the future.

Go the extra mile and give feedback

If there's a reason why they didn't pass or you can show how they could have done their case study better, teach them. Give them advice for the future. Take the time to write it. Set a standard and walk it like you talk it. 

They will appreciate it and consider your company as the one that has a professional approach to everything and will likely recommend you to their friends in the future.

You're one cold email away 💪

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